Terms

The service

Blue Collar Field Kit is field software for the trades — estimates, scheduling, job capture, invoicing, receipts, payroll figures, and timecards. It is in active development: features are added and changed regularly, and some capabilities described on this site are labelled “In development” rather than available today.

Your account and your crew

You must be at least 18 to create an account. If you sign up for a business, you confirm that you are allowed to agree to these terms on its behalf; “you” in these terms means both you and that business.

You are responsible for keeping your login details secure and for the people you invite into your company’s account. What each person can see and do inside the product depends on the role you give them. Do not share one login between people; invite each person instead.

Do not use the service for anything unlawful, to infringe anyone’s rights, or to attempt to access another company’s data.

Your data is yours

The business records you enter belong to you and your company. We store and process them only to provide the service. You can export your records (CSV and PDF) from inside the product at any time — including your clients, jobs, price book, invoices, receipts, and reports — anyone at your company with permission to export can download all of it in one file, and a full account export is also available on request. How we handle your data is described in our Privacy policy.

Backups, and keeping your own copies

We back up your records regularly and work to keep them safe, but we run the service on a best-effort basis: we cannot promise that data will never be lost, corrupted, or unavailable. Keep your own copies of anything you cannot afford to lose — the exports described above are there for exactly that. To the extent the law allows, we are not liable for lost or corrupted data.

If we suspend or close an account

We may suspend an account if its subscription goes unpaid, if it is used in breach of these terms — for example for fraud, for abuse, or to try to reach another company’s data or disrupt the service — or where the law requires it. A suspended account’s data is not deleted, and you can still export your business records while it is suspended. Suspension is reversible; deletion happens only when you ask for it or close your account.

If a breach is serious or keeps happening, we may close the account. Before we do, we will give you a chance to export your records, unless the law prevents it.

Closing your account and deletion

You can ask us to close your account and delete your company’s data at any time. Deletion is real: it covers your records and your uploaded files, including stored file versions. Some minimal records may be retained where the law requires it (for example, records of the deletion itself).

AI features

Some features use an AI model to read what you upload — for example, reading a photographed receipt into a form for you to review. AI output is always a draft a person confirms; it never books anything on its own.

Your figures are yours to check

The service does arithmetic for you: estimate and invoice totals and tax, pay, overtime, piece-rate and commission earnings, leave balances, and amounts read from photographed receipts. Software can make mistakes, and those figures also depend on the rates, settings, and records your business enters, so you are responsible for checking them before you rely on them. Your business decides what to pay its people, pays them, and files its own taxes and returns. Nothing in the service is payroll, tax, accounting, or legal advice; for that, ask a qualified professional.

Billing

There are two plans, Crew and Fleet, each priced per company and never per person. Current prices, and how many people each plan includes, are published on this site. A plan’s count includes anyone you have invited who has not signed up yet; people you deactivate do not count.

You pay when you subscribe — there is no free trial. Plans are billed monthly in advance, in US dollars, by card through our payment provider, Stripe, and renew automatically until you cancel. You will never be charged without signing up to a paid plan first.

Moving to a bigger plan takes effect immediately, and we charge the difference for the rest of the current month right away. Moving to a smaller plan also takes effect immediately; nothing is refunded or credited for the current month, and your next bill is at the lower price. You cannot move to a smaller plan while your company has more people than it includes.

You can cancel at any time. You keep access until the end of the month you have paid for; we do not refund part months.

If a payment fails, our payment provider retries it automatically and your account keeps working in the meantime. If every retry fails, the subscription ends and the account is suspended as described above — nothing is deleted, and subscribing again restores access.

Prices do not include sales tax. We do not charge tax today; if we are required to start, we will tell you before it applies. We may give some companies free access for a period; when that ends, a paid plan is needed to keep using the service.

No warranties

The service is provided “as is” and “as available”. Apart from what these terms and our Privacy policy say we will do, we make no promises about it, and to the extent the law allows we disclaim all warranties, express or implied, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We work to keep the service reliable, but we do not promise it will be uninterrupted or error-free, and we make no uptime commitments.

Limits on our liability

To the extent the law allows, we are not liable for indirect, incidental, special, or consequential damages, or for lost profits, revenue, or data. Our total liability for all claims about the service or these terms is limited to the amount your business paid us for the service in the 12 months before the claim. Nothing in these terms limits liability that cannot be limited by law, such as for our own fraud or gross negligence.

Claims against us about your business

Your business is responsible for how it uses the service, for the data it puts in, and for its dealings with its own people and customers. If someone makes a claim against us arising from those — for example, an employee’s wage claim, or a customer’s dispute over an invoice you sent — your business agrees to indemnify us: to cover our reasonable costs of defending the claim, including legal fees, and any amount we have to pay because of it. That does not apply to the extent the claim is caused by our own breach of these terms, fraud, or gross negligence.

Our software

The software, design, and brand are ours. These terms give you the right to use the service for your business while you have an account; they do not transfer any ownership of the software to you (and none of your data to us).

Changes to these terms

We may update these terms as the product grows; each version carries the date at the top of this page. We will tell you about a material change by email at least 30 days before it takes effect, unless the law requires it to apply sooner. If you do not accept a change, you can cancel before it takes effect; continuing to use the service after that means you accept it.

Governing law and language

These terms are governed by the laws of the State of Tennessee, without regard to its conflict-of-laws rules. Any dispute about the service or these terms is handled exclusively by the state or federal courts located in Tennessee, and both of us agree to their jurisdiction. If any part of these terms cannot be enforced, the rest still applies. These terms are also published in Spanish; if the two versions differ, the English version governs.

Contact

Questions about these terms: support@bluecollarfieldkit.com.