Privacy

Who this covers

Blue Collar Field Kit is field-management software for trades businesses — invoicing, estimating, scheduling, timecards, and the records that go with them. This policy covers the people who use it: a shop owner, the office staff, and the field crew. It also covers this website. When we say “your data”, we mean the account details and business records your company enters and the files it uploads.

What we collect

When you create an account we store the details you give us — your name, email address, your company’s details, and the business records you enter (clients, jobsites, jobs, estimates, invoices, receipts, timecards, employees, pay settings). We store these so the product can show them back to you and your crew. We do not collect data we do not need to run the product, and we do not buy data about you from anyone.

How we use it

We use your data to run the product for you: to show your records, send the invoices and estimates you ask us to send, notify your crew when a job’s schedule changes, produce your reports, and keep the service working and secure. We do not use your business records or your customers’ details for advertising, and we do not sell them.

Location

If your crew uses timecards, we record location at clock-in and clock-out when the device provides it. If the device does not provide a location, the entry is saved without one — location is never required to clock in.

Photos and files

Job photos, receipt images, and other files you upload are stored privately for your company. A file you delete stays recoverable by us for a short period (about 30 days) so we can restore one deleted by accident, and is then removed for good. Deleting your account removes stored file versions as well.

AI processing

If your shop uses an AI feature — such as reading a photographed receipt into a form — the file you submit is sent to our AI provider to be read, and the result comes back to you to review before anything is saved. We record what the request cost. Under our agreement with the provider, your data is not used to train their models.

Who can see your data

Each company’s records are isolated from every other company’s. Within your company, what a person can see depends on their role and job title — a field tech does not see shop-wide financial figures, and pay details are visible only to management. Our own staff access a customer’s account only to operate the service or to help you when you ask, and that access is recorded.

Cookies and analytics

Signing in sets a sign-in cookie, plus a longer-lived “remember me” cookie if you tick that box. There are no advertising cookies and no cross-site trackers, and there is currently no third-party analytics on this site or in the product. If we ever add analytics, it will be described here first. When you are signed in, your language choice is saved to your account so it follows you between devices; your light or dark theme stays on your own device.

Email

We send the invoices, estimates, and notifications you ask us to send, from your business’s name with a reply address that reaches you. Staff notification emails — such as a schedule change — carry a one-click unsubscribe, and you can turn them off in the product at any time. A customer document like an invoice is not something a recipient can unsubscribe from; you control who it goes to.

Sharing and service providers

We do not sell your data and we do not use it for advertising. We rely on a small set of service providers to run the product — cloud hosting and storage (Amazon Web Services, in the United States), email delivery, and the AI provider for the features described above. Each receives only what it needs to do its job. We disclose data to anyone else only if the law requires it, and we will tell you if we are ever compelled to, unless we are legally prevented from doing so.

Where your data is stored

Your data is stored and processed in the United States. If you use the product from outside the United States, you are asking us to transfer and store your data there. Where the law (such as the GDPR) requires safeguards for that transfer, we put them in place.

How long we keep it

We keep your account’s records for as long as your account is active, so the product can show you your own history. When you ask us to delete your account, we remove its records and its stored files, including the recoverable file versions described above. Some things are kept a little longer where we have to — for example, a copy of a raw import file for a short window, or records the law requires us to retain — and are then removed.

Security

Data is encrypted in transit, each company’s records are isolated from every other’s, access is limited to what a person’s role needs, and backups are taken regularly. No system is perfectly secure; if a breach ever affects your data, we will tell you what happened and what we are doing about it.

Your rights

You can export your data from inside the product, ask us for a full copy, correct anything by editing it, and ask us to delete your account and its data. Where privacy law — such as the GDPR in Europe or the CCPA in California — gives you additional rights, we honor them: email us and we will act on it, and we will not charge you or treat you differently for asking.

Children

The service is business software and is not directed at children, and we do not knowingly collect data from them.

Changes

If this policy changes in a way that matters, we will say so in the product or by email — not silently — and update the date at the top.

Contact

Questions about your data, or to exercise any of the rights above: hello@bluecollarfieldkit.com.